Everhour vs Paymo
Side-by-side comparison of features, pricing, ratings, and alternatives.
Everhour is a time tracking and project budgeting tool built to sit inside the project management app teams already use rather than replace it. Timers can be started directly from tasks in Asana, ClickUp, Linear, GitHub, Jira, Monday, Basecamp, Notion, or Trello, with time synced back automatically, and native web, mobile, and desktop apps cover the rest. On top of tracking, Everhour handles project budgets with automated alerts at 75%, 90%, and 100% thresholds, converts tracked time into client invoices with configurable billing rates, and generates profitability and utilization reports. It also includes time-off management with automated PTO accrual, making it suited to agencies, consultancies, and professional services firms that need to track billable hours without switching tools.
Paymo is a work management tool aimed at freelancers, agencies, and small businesses that need to track billable time and turn it directly into invoices without switching tools. It combines task views (Kanban, calendar, spreadsheet), Gantt charts and team scheduling, with built-in invoicing, estimates, and online payment collection.
- Deep integration into existing PM tools instead of requiring a separate app
- Clear budget alert thresholds help catch overruns early
- Per-seat billing based on actual trackers, not total PM tool users
- Strong reporting for agencies billing clients by the hour
- Combines time tracking, project management, and invoicing in one subscription
- Desktop apps for Windows, macOS, and Linux (less common among competitors)
- Affordable entry pricing for freelancers and small teams
- Built-in online payment collection through invoices
- Full feature set requires the paid Team plan beyond a single free user
- Best value depends on already using one of its supported PM integrations
- Invoicing is time-based only, not a full accounting or billing suite
- Free plan is limited to 1 user and 2 projects
- Higher-end scheduling and Gantt features require the top Pro tier
- Introductory pricing reverts to higher regular rates after 3 months
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Automated time-tracking and focus tool to help you understand and improve your daily habits.
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Time tracking and invoicing software that turns tracked hours into client invoices and profitability reports.
Open‑source task manager that blends time tracking, kanban and agile planning for freelancers and small teams.
The Verdict
AI-generated from listing dataPaymo is a standalone all‑in‑one suite for freelancers and small teams needing time tracking, project management, and invoicing, while Everhour is a time‑tracking add‑on that shines when you already use a supported PM tool and need granular budgeting and per‑seat billing.
Key differences
- •Paymo includes built‑in project management (Kanban, Gantt, calendars) and invoicing; Everhour relies on external PM tools for task management.
- •Everhour offers per‑seat billing based on actual trackers; Paymo’s pricing is freemium with limits (1 user, 2 projects) then tiered plans.
- •Everhour provides automated budget alerts and PTO workflows; Paymo focuses on profitability analytics and client portals.
- •Paymo has native desktop apps for Windows, macOS, and Linux; Everhour offers web, desktop, mobile and a browser extension but no Linux desktop app.
- •Integration scope: Everhour integrates with many PM platforms (Asana, Jira, etc.); Paymo is a self‑contained platform with no listed third‑party integrations.
Pricing & value
Everhour’s per‑seat billing lets teams pay only for active trackers, while Paymo’s free tier is limited to 1 user/2 projects.
Ease of use / learning curve
Paymo is a single app with all features built‑in, reducing context switching compared to Everhour’s need to learn both PM tool and extension.
Features & depth
Paymo offers full project management, invoicing, file proofing, and Gantt scheduling; Everhour focuses on time tracking and budgeting.
Integrations & ecosystem
Everhour integrates directly with Asana, ClickUp, Jira, Trello, Linear, GitHub, Monday, Basecamp, Notion; Paymo has no listed integrations.
Collaboration
Paymo provides client portals, file proofing, and team scheduling within the platform; Everhour relies on external PM tools for collaboration.
Scalability
Everhour’s per‑seat model scales with active users and works for larger agencies; Paymo’s higher tiers are required for advanced Gantt features.
Support & API
Both offer cloud SaaS deployments, have APIs, and do not disclose open‑source status; support details not specified.
Choose Everhour if…
Agencies or consultancies already using a supported PM tool and wanting granular budgeting and per‑seat billing.
Choose Paymo if…
Freelancers or small teams needing an all‑in‑one time‑track, project‑manage, and invoice solution.
Common questions
Can I use Everhour without an external project‑management tool?
No; Everhour adds time tracking inside supported PM tools and does not provide its own full project‑management features.
Does Paymo allow multiple users on the free plan?
No; the free plan is limited to a single user and two projects.
Which product includes built‑in invoicing and online payment collection?
Paymo includes invoicing with built‑in online payment processing; Everhour only converts tracked time to invoices and lacks a full billing suite.