Toggl Plan vs Trello
Side-by-side comparison of features, pricing, ratings, and alternatives.
Toggl Plan is a project planning tool built around a color-coded team calendar that gives managers a visual overview of who is working on what and when. It supports drag-and-drop timeline scheduling, kanban-style task boards, checklists, and client plan sharing, and is free for individual freelancers with a 14-day trial for teams.
Trello is a kanban-style project management tool built around boards, lists, and cards, making it one of the most approachable ways to visualize workflow for teams and individuals alike. Its drag-and-drop simplicity has made it a go-to choice well beyond software teams, from event planning to personal task management. Power-Ups extend basic boards with features like calendar views, custom fields, and automation via Butler, Trello's built-in no-code rules engine that can automate card moves, due date reminders, and checklist actions. Because it owned by Atlassian, Trello integrates well with Jira and Confluence for teams that need lightweight boards alongside more structured engineering tools.
Free for personal use with unlimited cards; paid plans start at $5/user/month.
- Simple, highly visual interface focused on team scheduling
- Free for individual freelancers and solo users
- Drag-and-drop timeline is fast for replanning work
- Backed by Toggl, an established time-tracking company
- Extremely simple to learn
- Generous free tier
- Flexible for non-software use cases
- Good Butler automation
- Toggl is actively evolving this product line toward a newer unified 'Toggl' planning experience, creating some uncertainty about long-term standalone support
- Detailed public pricing specific to Toggl Plan (versus the newer combined product) is not clearly published
- Fewer advanced project management features (no formal risk tracking, limited reporting) compared to full PM suites
- Limited for complex, multi-team project tracking
- Fewer reporting features than Asana or Jira
- Can get messy with many cards on one board
What reviewers say
Toggl Plan Reviews
No reviews yet.
Trello Reviews
4.3 (4)Solid choice
I switched to Trello last quarter and haven't looked back. Good Butler automation. One minor gripe: fewer reporting features than asana or jira, but it hasn't been a dealbreaker. Would recommend to anyone considering it.
Solid choice
Our team evaluated a few options before settling on Trello. Flexible for non-software use cases. One minor gripe: limited for complex, multi-team project tracking, but it hasn't been a dealbreaker. Would recommend to anyone considering it.
Solid choice
We've been using Trello for a few months now and it's genuinely made a difference for our team. Good Butler automation. No major complaints so far. Would recommend to anyone considering it.
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The Verdict
AI-generated from listing dataTrello offers a broader, more flexible kanban platform with strong automation and integrations, while Toggl Plan focuses on visual timeline scheduling and workload balancing for freelancers and small teams.
Key differences
- •Toggl Plan provides a built-in timeline view and workload balancing; Trello does not.
- •Trello includes Butler automation and a Power‑Ups marketplace; Toggl Plan has none.
- •Pricing clarity: Trello lists free tier and paid price per user; Toggl Plan only notes a free tier for individuals with no team pricing details.
- •Integrations: Trello lists specific integrations (Jira, Slack, Google Drive) and an API; Toggl Plan lists no integrations.
- •Audience focus: Toggl Plan targets freelancers/consultants; Trello targets small teams and individuals.
Pricing & value
Trello specifies a free tier and $5/user/month paid plan; Toggl Plan only notes a free tier for individuals, no clear team pricing.
Ease of use / learning curve
Both provide simple, visual interfaces; Toggl Plan emphasizes drag‑and‑drop scheduling, Trello emphasizes kanban board familiarity.
Features & depth
Toggl Plan includes timeline view, workload balancing, and checklist progress indicators; Trello lacks native timeline and workload tools.
Integrations & ecosystem
Trello lists Jira, Slack, Google Drive, an API, and Power‑Ups; Toggl Plan lists no integrations.
Collaboration
Trello supports board sharing, comments, and Power‑Ups for collaboration; Toggl Plan offers client‑facing plan sharing only.
Scalability
Trello offers paid plans per user for growing teams; Toggl Plan’s team pricing is not specified, limiting scalability insight.
Support
Trello provides a Help Center; Toggl Plan provides no support details in the facts.
Choose Toggl Plan if…
Freelancers or small teams needing visual timelines and workload balancing without extensive integrations.
Choose Trello if…
Small teams wanting flexible kanban boards, automation, and a well‑defined integration ecosystem.
Common questions
Which tool is cheaper for a team of 5 users?
Trello offers a paid plan at $5 per user per month; Toggl Plan’s team pricing is not specified, so Trello is the known cheaper option.
Do either of these provide a timeline view for project planning?
Yes, Toggl Plan includes a built‑in timeline view; Trello only offers a timeline via a Power‑Up, not natively.
Can I automate repetitive tasks within the platform?
Trello includes Butler no‑code automation; Toggl Plan does not list any automation features.